Teamwork with Microsoft Office 365 Groups

The topic of collaboration in a modern environment is the connecting link between all of the products in Office 365. Microsoft Office 365 Groups addresses this issue specifically, creating a shared workspace for team colleagues to significantly facilitate the hither and thither of information in the day-to-day workflow. Thino Ullmann explains the benefits of teamwork with Microsoft Office 365 Groups.

An article by Thino Ullmann, Sales Executive at COMPAREX

Thino Ullmann, Sales Executive at COMPAREX

Thino Ullmann

Many of us already worked in teams before the introduction of Microsoft Office 365 Groups. For instance, we used the buddy lists on Skype for Business  or in Yammer. Mailing lists in SharePoint  or Exchange  also help to keep things simple. But they all have a drawback: Companies sometimes have different software systems at their various locations, which significantly added to the complexity. Over time, these various channels and technologies produced data silos while at the same time massively reducing data quality. The solution to these problems? Teamwork with Microsoft Office 365 Groups!

Microsoft Office 365 Groups: Why should I use it?

People at work are always looking for things: When was something said in a project, what was said, how was it communicated and where was it filed? This although the provision of consistent information in project groups of departments is an absolute precondition for quick and effective workflows. Ultimately, it is the only way for companies to speed up the process of innovation.

This is what prompted the introduction of teamwork with Microsoft Office 365 Groups as an extended collaboration feature. Microsoft Office 365 Groups aims to share information across various project teams, to enable coordination and hence to create better organization.

It only takes a few clicks to use Microsoft Office 365  Groups actively, without even involving the IT department. There are public groups that any employee can join, but also ‘private groups’ that are not listed in the search. They are ideal for sensitive projects. After joining a group, the employee can see all threads, milestones and files and can immediately appraise the current project status.

Teamwork with Microsoft Office 365 Groups can either be used in Microsoft Outlook or the Microsoft Office 365 WebApp:

Account card in a group within Outlook Web App
Source: http://blogs.msdn.microsoft.com

Microsoft Office 365 Groups: What’s included?

Microsoft Office 365 Groups consolidates the distributed applications, providing them together at a central location:

  • Calendar: To plan meetings, events and Skype for Business Meetings
  • Group mailbox: Group communication by e-mail
  • Libraries: Save/edit folders and files
  • OneNote: Central ‘repository’ for group members
  • Office 365 Planner: Organization or allocation of tasks, project plans, access to project status, etc.
  • OneDrive Next Generation Sync Client (NGSC) Preview Status: Data syncing

Overview of all Office 365 Group features
Source: Microsoft. What does Microsoft Office 365 Groups include?

Microsoft Office 365 Groups: Other benefits

The Connector allows integration of other programs, regardless of whether they are provided by Microsoft or by others.

Here are a few examples:

Microsoft

  • Dynamics CRM Online
  • Salesforce
  • Twitter
  • RSS-feeds
  • Wunderlist
  • JIRA
  • GitHub

Non-Microsoft

  • Zendesk
  • Beeminder
  • PaperDuty
  • UserVoice
  • And many more

This way, users can create Office 365 Groups for a huge variety of different requirements quickly and simply. No additional information is needed, and it is not necessary to assign the overhead to its own Team Site like in SharePoint. What’s more, use of the toolset does not create any additional data silos. Are you looking to find a structured way of networking? From now on, the answer is quite simply teamwork with Microsoft Office 365 Groups!

Creation of a Office 365 Group

Simplify your teamwork!

Do you want to learn more about Groups and the other amazing tools within Office 365? Contact us and we would love to provide you with more detailed information.

Leipzig, 01.03.2017

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