Tuning Outlook – 7 Tips to Increase Your Speed

You click on the small, blue icon, but still the Outlook home screen takes ages to load, and it lasts a few moments until you see the mail preview. Then the mouse stops. If you’re familiar with this scenario, your Outlook is too slow. In many cases this will be due to incorrect settings that can be remedied quickly. We have put together 7 tips to help you tune your Outlook and get it up and running at full speed.

1 Update your Windows installation: It may sound trivial but regular Windows updates are important to ensure that all programs run smoothly. It’s a bit like your car. The likelihood of suffering a breakdown drops if you take it to the garage for regular inspections. A system update can fix Outlook errors in precisely the same way.

2 Archive your Outlook inbox: Inbox archiving has two benefits. On the one hand it reduces the muddle caused by the daily flood of e-mails. On the other, though, it also makes Outlook quicker. Too many e-mails nesting in the inbox can slow down the program and make Outlook more sluggish. The individually customizable auto-archiving feature is the solution. For instance, it may be sensible to keep the e-mails from last month and this month, and to archive the rest.  Click here to find out how.

3 Download complete items: Here is another bottleneck that is easy to fix. If Outlook is connected by IMAP or POP3, it is important always to download the complete message and not just the header. This can be checked under "Download settings". Simply activate the option "Download complete items" and the problem is solved!

4 Restrict any publication and sharing of your calendar: Although allowing your colleagues to access the calendar is a huge help in the organization of meetings, it does impose a speed limit on the use of Outlook. After all, the program becomes increasingly slow if it has to share a large volume of data.  Click here for a solution.

5 Deactivate RSS feeds: Outlook will become increasingly languid if you have subscribed too many RSS feeds. In its default settings, Microsoft Outlook syncs the RSS feeds from Internet Explorer with its own RSS reader. So the motto is simple if you want to keep Outlook running fast: Less is more!  Deactivate a few RSS feeds to restore your Outlook application to its usual fleet-footedness.

6 Deactivate not used add-ins: The system loads add-ins separately each time Outlook is opened. But that slows down the program and in many cases is entirely unnecessary. Switch to "Options" to deactivate or uninstall add-ins you do not need. Choose the "Add-ins" tab and select "COM add-ins" in the drop-down menu. A new window to remove add-ins then opens when you select "Go". Our tip: Deactivate all of the functions tagged with "Microsoft" first.

7 Create a search folder: You can bring Outlook right back to speed by creating search folders. Archive the e-mails you have read in folders sorted according to topics to ensure you can find them quicker later on. After all, the integrated full text search feature will run faster if it only has to browse a section of your archive.  Find out here how to create a search folder.

Are you looking for more details about  Microsoft Office solutions or Microsoft  Office 365 in particular? Find out more on our Microsoft product page and learn why Microsoft Office installations can help you to improve your teams' work.

Leipzig, 15.02.2017

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