Software Portfolio Management - Benefits, Challenges and Solutions

Having a well-managed software portfolio can offer a wide range of benefits, particularly protection from overspending and auditing fines. As more and more software is run in the cloud, it has become increasingly difficult to keep track of the software actually in use. COMPAREX sheds some light on the challenges of cloud computing for software portfolio management and presents three new services that can help to overcome them.

An article by the COMPAREX Blog Editorial Team

Recent research from analysts IDC revealed annual software spending will surpass $600 billion by 2021. With the continuing adoption of cloud computing, much of this software will be Software-as-a-Service (SaaS); particularly as SaaS software can be purchased with ease by employees outside of the IT department. With so much software deployed – both in the cloud and on-premise – it is increasingly difficult for organizations to keep tabs on the applications installed.

According to Gartner , companies can reduce their software expenditure by up to 30% through simple, but effective, software portfolio management and optimization. Effective software asset management (SAM) can provide businesses with a detailed insight of all the different applications that are in use, so that they can identify applications which are redundant or carry out similar functions, and determine whether they are actually at all needed.

This level of transparency not only empowers businesses to make informed decisions on the software they use, but also ensures they are better prepared for licensing renewals and impromptu audits – particularly to avoid costly penalties! A further benefit of software asset management, is that it enables organizations to identify unauthorised and outdated applications, which can expose organizations to security risks. With an extensive overview of the software in use, including the version and patch level, organizations can recognize which applications are no longer supported by the supplier’s in-built protection; allowing them to identify vulnerabilities and risks, and take preventative action to strengthen information security.

Cloud demands greater visibility

When all applications were run on-premise, it was easier for organizations to keep track of the software used, but this is no longer the case; companies are increasingly migrating workloads to the cloud. Gartner forecasts that by 2020, 24% of enterprise IT spend will be cloud-based as businesses look to increase scalability, but reduce costs.

Without deep visibility into the software running on their cloud platform, businesses are exposing themselves to both security risk and unnecessary costs. As a result, it’s essential that organizations have the ability to monitor which employees are accessing which applications, and for what purpose. By monitoring their IT estate, companies can also track the performance of the platform and intervene to minimize outages, should bottlenecks occur.

Understanding the impact of migration

This ability to track which employees are running what software is essential, because moving applications from an on-premise environment to a cloud platform can drastically affect the licenses required. For instance, many End User Licensing Agreements (EULAs) prohibit the use of a program in a public cloud environment.

Without visibility into where applications are being used, an organization may be at odds with the licensing agreements without even realising, and find themselves obliged to repurchase the correct license at significant expense.

To help organizations overcome these challenges, COMPAREX has launched three new global services:

1. The COMPAREX Portfolio Management Platform optimizes software costs by providing comprehensive visibility into the programs and licenses in use. This enables companies to avoid unnecessary purchases, cancel or reassign unused licenses and adapt subscriptions to usage.

2. Cloud Consumption Monitoring provides detailed data on cloud consumption, broken down by employee and department. This data can be used to create a forecast of cloud usage so companies can make an accurate projection of future costs, and budget effectively.

3. Finally, Unified Cloud Management enables organizations to manage the applications an employee can access, to bolster security. It also allows organizations to check the performance of the cloud itself to improve availability and to optimize efficiency.

Would you like a detailed overview of your software?

You need an up-to-date and precise overview of your software installations in order to identify potential savings. The best solution would be a combined radar and sensor device that lets you detect and define the properties of all software at any time. This is precisely what the Portfolio Management Platform does.

What you receive:

  • automated software detection, including all characteristics (e.g. version, edition, language, function, support etc.)
  • for more than 14,000 vendors and 800,000 releases (including custom software)
  • individual advice to make money with your findings.

The complete facts at a glance

Have we made you curious about the COMPAREX Portfolio Management Platform? Our experts are glad to provide you with more information. Do not hesitate to contact us

 Get in touch with us

Leipzig, 09.11.2017

Stay Up-to-date

For regular updates and articles from COMPAREX, click below to follow us:

 Follow us on LinkedIn

 Follow us on Twitter

Our expert shows ways to identify a potential Software Zoo in your company and how you can massively reduce your purchasing and operating costs up to 30%

Related articles

Three Clever Ways To Reduce Software Costs

Did you know that a good strategy for Software Asset Management (SAM) can reduce your software costs drastically? We’ve got three tips on how you can make money with SAM.

Archive

Get an overview of all published blog articles of the past months.

 Read more

Share this Article

Leave a Comment

Do you have a question or remark on this article you want to share with us?
 Post it here.