Microsoft Project Online

Project Online is a cloud-based solution for your Project Management, Portfolio Management and Resource Management needs, no matter how ambitious your project is. It allows you to always access the latest version of Project across multiple devices with installation rights on up to 5 PCs. Project Online comes with a set of tools that helps you to get started quickly and execute your project successfully. It seamlessly integrates with Power BI for analytics to keep everyone up-to-date on your portfolio and projects progress. Project Online’s resource management tools enable you to proactively manage and forecast resource utilization to ensure timely delivery throughout your projects.

Project Online can be used by administrators, portfolio managers and viewers, project and resource managers, team leads and members.


What Project Online Editions are available?

The following editions are available:

  • Project Online Professional: Project management in the cloud through desktop client and web-browser (focus on Project Management)

  • Project Online Premium: Complete project and portfolio management solution (additionally includes comprehensive tools for Portfolio Management and Resource Management)

  • Project Online Essentials: Add-on module for project team members (only available as Add-On to Project Online Professional or Project Online Premium)

Project Online is a monthly subscription on a per user basis (User Subscription License, USL).



  Project Online Professional Project Online Premium Project Online Essentials
Fully installed, up-to-date Project application On up to 5 PCs On up to 5 PCs not available

Update tasks
Team members can update tasks from any device.

Submit timesheets
Capture project and non-project time spent for payroll, invoicing, and other business purposes.

Team members can share documents and use Skype for Business to communicate on a project.

SharePoint task sync
Synchronize your projects with SharePoint task lists.

Project planning and scheduling
Includes familiar scheduling tools like Gantt charts and built-in customizable templates to get you started.

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Reporting and business intelligence
Track and monitor project health including everything from burndown charts to financials.

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Publish projects to the cloud
Save your projects to the cloud for ease of access across devices and seamless collaboration with your team.

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Manage project resources
Assign resources to project tasks and use resource engagements to request and lock in resources

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Portfolio selection and optimization
Model different portfolio scenarios to determine the best strategic path by weighing project proposals against strategic business drivers.

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Demand management
Capture and evaluate project ideas from anywhere in the organization through a standardized process.

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Plan and manage enterprise resources
View and compare how resources are used across projects to optimize assignments.

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Out-of-the-box portfolio reports
Aggregate project data to gain insights across portfolios.

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What are the benefits of Project Online?

Microsoft Project & Portfolio Management (PPM) helps you get started quickly and execute projects with ease. Built-in templates, familiar scheduling tools, and access across devices increase productivity for project managers and teams.

Built-in templates
Built-in, customizable templates use industry best practices to help you get started on the right path—so there’s no need to create project plans from scratch.

Project planning
Familiar scheduling features like Gantt charts and prepopulated pulldown menus help reduce training time and simplify the project planning process.

Out-of-the-box reports
Share reports across your organization to keep everyone on the same page. Reports include everything from burndown charts to financials; and are available across devices.

Multiple timelines
Quickly view all project activities, from tasks to upcoming milestones. Customize timelines to represent specific data and easily share them with project stakeholders.

Access across devices
Microsoft PPM is available on Windows, iOS®, and Android™ devices, so team members can update tasks on their device of choice and view timelines and reports on the go.

Optimize your project portfolio and achieve your goals with Microsoft Project & Portfolio Management (PPM). Seamless integration with Power BI gives you advanced portfolio analytics, and built-in reports keep everyone on the same page.

Portfolio optimization
Microsoft PPM helps decision makers easily model different portfolio scenarios to determine the best strategic path by weighing project proposals against strategic business drivers and considering the cost and resource constraints within an organization.

Seamless BI integration
Use tools like Power BI Pro and Excel to gain insights across portfolios. Native OData lets you quickly aggregate portfolio data with other LOB systems for further reporting.

Systematically evaluate project proposals
Microsoft PPM helps your organization capture and evaluate project ideas from anywhere within the organization, through a standardized process that feeds detailed business cases and project charters to management for review.

Microsoft Project & Portfolio Management (PPM) enables organizations to proactively manage resource utilization, identify bottlenecks early, accurately forecast resource needs, and improve project selection and timely delivery.

Systematic resource requests
Use Resource Engagements to request and lock in resources, so your projects are always properly staffed.

Visualized heat maps
View how resources are used with Capacity heat maps. Quickly identify overused and underused resources to optimize assignments.

Robust resource analytics
Compare resources across standard data and forecast projected usage. Built-in reports let you monitor progress and address concerns.

Integrated collaboration solution
Encourage collaboration with tools like Skype for Business. Teams can access Skype in project plans, so there’s no need to switch between apps.

Intuitive, mobile task and time management
Enable bring-your-own-device strategies with mobile time and task management apps. Post updates from any device and oversee progress on the go.

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